AMP: Artists' Meeting Place and Resource Collective

Administrative Assistant/Finance

Reports to: Controller

Summary of Duties: Provide comprehensive administrative support to the Controller, including financial tasks and personnel administration. Coordinate special projects.

ESSENTIAL DUTIES, RESPONSIBILITIES, FUNCTIONS:

FINANCE
* Conduct all Accounts Payable data entry and file maintenance.
* Enter cash receipts into Accounts Receivable; process upload of credit card receipts.
* Enter payrolls and appropriate data for singers, instrumentalists, stagehands, and administrative staff.
* Prepare and submit monthly union dues and benefit reports.
* Prepare monthly journal entries and balance sheet account reconciliations.

HUMAN RESOURCES
* Maintain LAMC personnel files and records.
* Administer benefits for administrative staff.
* Manage process to publicize available administrative positions and communicate with candidates.
* Oversee integration of new administrative employees.
* Handle all California Employment Development Department requests, unemployment claims, and benefit audits.
* Maintain Employee Handbook.

EQUIPMENT/INFORMATION TECHNOLOGY
* Manage office information technology, computer support, backup of electronic files
* Develop and monitor budget for office software and hardware
* Maintain office equipment and related service contracts

OFFICE ADMINISTRATION
* Negotiate and maintain contracts with vendors.
* Maintain all insurance policies and serve as LAMC liaison with brokers and insurance companies.
* Ensure organization is adequately covered for all risks, monitoring, reviewing and renewing insurance policies.
* Maintain Office Procedures Manual

REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE AND KEY SKILLS:
* Minimum three to five years successful administrative experience, preferably in not-for-profit organization
* Significant experience with a non-profit accounting software package (knowledge of CYMA a distinct advantage)
* Meticulous attention to detail
* Proficiency in financial and human resources administration
* Proven ability to exercise discretion and handle confidential information
* Proven ability to work independently, take initiative, anticipate challenges, solve problems, and work under pressure
* Excellent communication skills

Compensation will be commensurate with experience; competitive benefits package offered.

APPLICATION PROCESS
Please submit a cover letter specifying how your experience relates to this position with the LA Master Chorale. Please attach a current resume in .pdf or .doc format.

Submit application materials to (email/fax subject heading):
Attn: Finance Administrative Assistant Job Search
Email: lamc@lamc.org | Fax: (213) 687-8238
Mail: Los Angeles Master Chorale, 135 N. Grand Ave., Los Angeles, CA 90012

SUBMISSION DEADLINE: Friday, April 15, 2011

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MISSION | The Los Angeles Master Chorale is an independent and innovative professional vocal ensemble that shares the traditional and evolving spectrum of choral music with the widest possible audience. We advance this art through performance, community education, collaboration, commissioning and recording.

ABOUT US | As a Resident Company of Walt Disney Concert Hall at the Music Center of Los Angeles County, the LA Master Chorale has presented nearly 500 of its own concerts in addition to frequent performances with the Los Angeles Philharmonic. This season we celebrate Grant Gershon's 10th Anniversary as LAMC's Music Director. The Chorale has commissioned 26 and premiered 68 new works, and has recorded 7 CDs, including the recent Decca release, A Good Understanding, featuring choral works by Nico Muhly recorded at Walt Disney Concert Hall.

The LA Master Chorale's education programs include the annual High School Choir Festival at Walt Disney Concert Hall, in-school and community performances by the LA Master Chorale Chamber Singers, and Voices Within – our award-winning songwriting residency program.

For more information about the Los Angeles Master Chorale, visit www.lamc.org.

from LA Culture Net