AMP: Artists' Meeting Place and Resource Collective

Levitt Pavilions
Administrative Coordinator Job Announcement

Job Title: Administrative Coordinator
Announcement Date: 5/18/11
Location: Los Angeles, CA
Reports to: Executive Director

Levitt Pavilions seeks a motivated, highly organized, and tech-savvy individual with a passion for the arts to provide support to this growing national nonprofit organization. This is a full-time position with opportunity for growth within the organization.

Organization Overview
Levitt Pavilions is a nonprofit organization that inspires and strengthens communities through live music experiences. There are currently five Levitt pavilions across the country, forming the only national network of outdoor venues offering free concert series. Locations include Los Angeles and Pasadena, CA; Memphis, TN; Arlington, TX; and Westport, CT. The Levitt network is expanding with Levitt Pavilion SteelStacks opening this summer in Bethlehem, PA as part of a new arts & cultural campus. Every year, each Levitt Pavilion presents 50 professional concerts, featuring acclaimed emerging talent to seasoned, award-winning performers. All concerts are FREE admission, making the arts available to everyone. Programming is family-friendly, musically and culturally diverse, and designed to appeal to all tastes. Levitt pavilions are community treasures where families, friends and neighbors of all ages and backgrounds gather to enjoy an evening of great music.

Central to Levitt Pavilions' mission is the creation, development and support of Levitt pavilions as community gathering spaces. In collaboration with local civic and community leadership, Levitt Pavilions helps cities establish and sustain their own pavilion and Levitt program. Through an innovative public/private structure, resources are leveraged to transform underused or abandoned public spaces into welcoming, beautiful settings where communities come together for the joyful, shared experience of music under the stars. Each local Levitt program is managed by a local Friends of Levitt Pavilion nonprofit organization.

The success of each Levitt Pavilion, and the impact felt in each community, is receiving national attention. Every week Levitt Pavilions receives calls from cities eager to bring the Levitt program to their communities. It is expected the Levitt network will grow substantially in the next ten years and these community treasures will collectively serve audiences in the millions.

Visit www.LevittPavilions.org to learn more and view videos about the Levitt program.

Responsibilities
• Update and maintain the integrity of organization's donor database including, but not limited to, data entry, gifts processing, and donation acknowledgements
• Coordinate mailings for donor communications, including appeals and events
• Perform general clerical duties including, but not limited to, filing, copying, faxing, mailing, and answering phones
• Manage schedule of Executive Director, coordinate and confirm meetings, and arrange all travel
• Assist Executive Director in preparing for meetings
• Coordinate travel for all staff members including purchasing flights, booking hotel rooms, and creating itineraries
• Design and prepare PowerPoint presentations
• Assemble informational packets for potential board members, sponsors, and communities
• Track and catalogue press on local Friends of Levitt organizations and Levitt Pavilions
• Provide support in all areas of event production including, but not limited to, fundraisers, donor cultivation events, and co-produced events with Friends of Levitt and other organizations
• Act as organization ambassador at events, conferences and other related activities, and support the organization's presence at such events
• Manage organization's inventory of supplies
• Assist with special projects as directed
• Perform other related duties as assigned

Qualifications
• Excellent research, planning, administrative, and organizational skills
• Commitment to Levitt Pavilions' mission
• High degree of initiative
• Detail-oriented
• Strong ability to work independently and collaboratively as part of a national team
• Strong ability to manage time efficiently
• Strong ability to manage multiple projects simultaneously while meeting deadlines in a fast-paced environment
• Highly proficient in Microsoft Office and the use of the Internet as a research tool
• Excellent written and verbal communication skills
• Strong interpersonal skills and flexible working style
• Experience with social networking sites such as Twitter, Facebook, MySpace
• Familiarity with Raiser's Edge and/or Adobe InDesign/Photoshop/Illustrator a plus
• Willingness to work flexible hours, including some nights and weekends
• Bachelor's degree required
• Valid driver's license and current insurance required

Application
Please e-mail or fax cover letter and resume to
E-MAIL search@levittpavilions.org
or to
FAX (310) 275-2401

Position will remain open until filled.

Compensation commensurate with experience. EEO/AW employer.

from LA Culture Net