AMP: Artists' Meeting Place and Resource Collective

Operations Coordinator

Burbank
Arts For All Foundation

Status: Part-time

Pay: $12-$14/hour, commensurate
with experience

Hours: 30-35 hours/week

Job Description: The Operations Coordinator
acts as the primary support staff to the Executive Director. He/She is tasked
with planning and executing the Foundation’s three signature events, organizing
additional fundraisers, coordinating membership, managing the grant allocations
program, maintaining the Foundation’s online presence and acting to support
general operations.

Job Duties/Responsibilities:

Programming

Responsible
for planning, organizing and executing Foundation’s events, including: Downtown
Burbank Arts Festival, Starlight Bowl, Celebrating Creativity and any additional
fundraisers/gatherings

Membership

Maintain/coordinate
membership swagRecord/update
members on websitePrepare
personalized thank you notes for donorsCoordinate
with bookkeeper to assure all thank you notes are completed, signed by
Executive Director and delivered in timely manner, maintain a thank you letter
logMaintain/recruit
Member Card businesses, decals, and solicitations

Grants

Manage
grant allocations programArrange
grants binders and coordinate twice yearly allocations panelsComplete
program report twice yearly for Board of DirectorsMonitor
distribution of funds process within 30-day turn-around

Technology

Prepare/distribute
Constant Contact monthly eBlasts and periodic alertsMaintain/update
Foundation’s website and online arts education calendarMaintain
Foundation’s email list

General

Support
Executive Director when requiredRetrieve
mail from PO BoxRecord
checks and give to bookkeeperPrepare
documentation for Executive Board/Board of Directors meetingsCreate
internal support documentsAttend
community outreach meetings and occasional evening/weekend eventsMaintain
Foundation’s annual calendarAssist
in fundraising researchTake
minutes at Board meetings and prepare for Board approvalAssist
in various special projects

Job Qualifications & Requirements:

Background

Bachelors
degree preferred, or equivalent experienceExperience
in programming and/or event planningUnderstanding
of community outreach and ability to connect with a variety of local constituentsAppreciation
of the arts and arts educationUnderstanding
of nonprofit budgeting and fiscal restraintPossess
reliable transportation, valid CA driver’s license and automobile insurance

Schedule

Maintain
a set schedule during standard office hoursAbility
to attend meetings outside of standard work hours

Work habits

Maintain
open communication with Executive Director to accomplish Foundation’s goalsWork
side-by-side with Executive Director to collaboratively accomplish workBalance
individual work assignments and collaborative projectsEffective
use of time management to complete multiple projects within established
deadlinesAct
as lead on assigned tasks, when requiredAbility
to work independently, take direction easily and be an effective communicator

Skills

Fluency
of Mac operations and software (including Pages, Entourage, Word and Excel)Working
knowledge of Constant Contact, QuickBooks, DonorPerfect and Word PressPossess
excellent organizational abilities with attention to detailStrong
interpersonal abilities

How to Apply: Email
cover letter, resume and salary requirements to Executive Director Kenton
Haleem at kenton@burbankartsforall.org
Application deadline:
Monday, March 28, 2011, 5:00 pm PST

About Us

Founded in 2006 as a 501(c)3 nonprofit, Burbank Arts For All is a
communitywide alliance of Burbank business leaders, municipal partners,
educators, parents and arts supporters. The Foundation fulfills
its mission by providing arts education grants directly to Burbank public
schools. As of 2010, the Foundation has awarded
over $76,000 to visual and performing arts programs in Burbank’s schools. www.burbankartsforall.org

from LA Culture Net